2024 AGM – Official Notice

The Committee of the New Zealand Internet Exchange Inc (NZIX) hereby gives official notice for the 2024 Annual General Meeting and would like to invite all members to attend.

Date:   Thursday 1 August, 2024
Place:  The Longroom, 114 Ponsonby Rd, Grey Lynn, Auckland (or via Zoom)
Time:   5:30pm, with formalities starting at 6:00pm NZST

MEETING PAPERS

Please download the AGM pack for the following documents:

  • Agenda for this meeting
  • Minutes of the 2023 Annual General Meeting
  • Summary explanation of changes to the NZIX Constitution
  • Draft proposed changes to the NZIX Constitution with mark-up

 

Members wishing to nominate a proxy can do so by completing the online proxy form. The deadline to complete this form is 5pm NZST Wednesday, 31 July 2024. 

Printed copies of the NZIX 2023-2024 Financial Report will be available at the AGM. Please feel free to collect a copy from us upon your arrival. If you prefer to receive a digital copy of this Financial Report, you may request it by emailing admin@ix.nz and a copy will be provided to you.

Important information

Proposing Changes to the constitution

This year, the NZIX Committee is proposing two major changes to our constitution. The first set of changes are to reduce IAA’s (Internet Association of Australia) representation on the Committee down from two seats to one. The second broad set of changes are to enable the Society to re-register under New Zealand’s new Society’s Act 2022.

These combined changes have required a substantial re-work of our constitution to meet both objectives. Our lawyer has written some simple guidance, in plain English, to guide our members through these changes. This can be found in the AGM Meeting Papers or on our website.

Registration

Longroom - auckland

Members who would like to attend in person can register via the NZIX Member portal. If you would like to bring a guest, you must first add them as a contact in the Portal.

zoom

Members who would like to join via Zoom can register using the button below. Once registered, Zoom will email an unique link to join the AGM.

Committee Election

Elections will be for three Committee seats (3 x four-year terms), and currently serving Committee Members are eligible to nominate again, should they choose to do so.

IAA (Internet Association of Australia) is reducing its Committee representation down to one seat. Therefore, the Committee will nominate the runner up at the election to fill this vacancy, for a two-year term on the Committee.

In summary, there will be three elected four-year terms and the runner up will serve a two-year term.

The following Committee Member is retiring this year:

  • Tom Paseka

The following Committee Members are rerunning this year:

  • Chris Browning
  • Dave Mill

The nomination should address the candidate’s skills and experience and how the candidate will contribute to the NZIX Committee in its work to benefit the Internet and those who help build and operate it. Submissions need to be made via our website and, once accepted, will be posted on the Society’s website (contact details will remain confidential).

All nominees must meet the Society Rules and By Law requirements and must sign a Consent to Act, Non-Disclosure Agreement and Conflict of Interest Disclosure after being elected. Committee Members are expected to adhere to a Code of Conduct upon joining.

Please note that nominations require an eligible member organisation to be valid.

Nominations open

Monday 24 June 2024, 9am NZST

Nominations close

Friday 19 July 2024 5pm NZST

Voting opens

Monday 22 July, 9am NZST

Voting closes

Wednesday 31 July, 5pm NZST